A Norwegian Refugee Council (NRC) está a recrutar (1) Logistics Assistant

A Norwegian Refugee Council (NRC) está a recrutar um (1) Logistics Assistant para Mueda.

Generic responsibilities:

Ensure adherence to NRC policies, handbooks, guidelines, SOP’s and donor requirements.
Implement delegated logistic functions portfolio according to Plan of Action
Conduct and follow up daily operational logistics activities.
Support the administration of resources so that deliverables are achieved within set budgets, timelines and standards.
Prepare and develop logistic reports as required by Country Office
Ensure proper filing of all support documents according to Securing Supporting Documentation (SSD) SOP
Promote and share ideas for improvement of the logistic function

Responsibilities:

Fleet Management

Ensure proper fleet management and vehicle utilization at the Area office, and ensure adherence to the MOVCON SOP
Coordination with Programme staff for preparing monthly movement plan
Coordination with the vehicle rental firms for the delivery of required vehicles on need basis and as per movement plan
Coordination with Fuel station to ensure timely fuelling of vehicles and processing of monthly payments for fuelling.
Filing of all vehicle records and reports, and prepare requisitions for Fuelling, repair & maintenance for vehicles and generators on need basis.
Closely monitor fuelling of vehicles and generators, and provide monthly fuel and consumption report for payments
Ensure that vehicles are equipped with necessary documents and equipment
Ensure safe and efficient transport of staff and materials/goods
Ensure timely reporting of eventualities like accidents and breakdowns

Area Office Stock Management:

Ensure that the AO stock has been managed in compliance to Logistics Handbook and SOP of NRC Mozambique
Ensure all stock items have been recorded timely and necessary paper works shall be completed against each inward or outward transaction of stock items
Ensure each stock item has a stock card which shall be updated against each transaction
Generate and share updated stock report of Area office at the end of each month and for onward sharing with Finance and Programme on need basis
Ensure that stock of AO office supplies and stationery and other consumable items like printer toners have been timely replenished and buffer stock has always been maintained keeping in view consumption behavior of each item.

Other Responsibilities

Receive and transport material required to be delivered to AO or any field office through UNHAS service in Mozambique or local transport service providers
Provide support to Logistics team in matters related to fleet and asset management on a need basis
Ensure timely processing of different payments related to office administration and logistics
Support in day-to-day administrative needs of the office and other NRC premises in the area of responsibility, identify and report need for minor repair and maintenance, plumbing and electrification required, staff accommodation
Ensure timely coordination with Landlord of Area office hired by NRC to resolve issues identified in property for repair & maintenance.
Ensure monthly utility bills of office and staff accommodation are timely processed and paid
Support with arrangement of official events and meetings in coordination with the requesters, when required

Qualifications

Competencies

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

Minimum 2-year experience
Bachelor’s degree in supply chain management or in relevant field
Documented results related to the position’s responsibilities.
Knowledge about own leadership skills/profile
Good knowledge in Microsoft Excel, Word, and PowerPoint
Knowledge in English, both written and verbal

Context related skills, knowledge and experience (shall be adapted to the specific position):

Experience from humanitarian sector or other relevant background
Candidates originally from Cabo Delgado are strongly encouraged to apply
Knowledge of the Cabo Delgado languages: Makonde, Emacua, Kimuani, e Suwaili

Behavioural competencies

Handling insecure environments
Managing resources to optimize results
Empowering and building trust
Managing performance and development
Planning and delivering results
Analysing

Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

The Job Description
The individual Work- and Professional Development Plan
The Competency Framework

The employee will be accountable for and evaluated on the responsibilities and the competencies, based on NRC’s Performance Management Framework. The following documents will be used for performance reviews: