A Aldelia está a recrutar (1) Corporate Governance and Secretarial Assistant

A Aldelia está a recrutar (1) Corporate Governance and Secretarial Assistant para Maputo.

Responsibilities:

In the field of corporate governance and secretariat:

Providing assistance to the Company Secretary & Head of Governance on corporate governance matters concerning the Bank and its subsidiaries.

Providing assistance to the Company Secretariat team in terms of organising meetings of the governing bodies of the Bank and its Subsidiaries, namely:

Requesting the reports and documents for the meetings of the governing bodies of the Bank and Subsidiaries, compiling and entering them into the Dilligent Boards system.
Preparing all pre-meeting documentation, i.e. agendas/notices of meetings, letters of mandamus, declarations of conflicts of interest and so on.
Identify, record in the minutes and follow up on the actions assigned to the business units.
Taking part in meetings of the Board of Directors’ Committees and, as requested, of the governing bodies and Executive Committee of the Bank and Subsidiaries and drawing up the respective minutes, ensuring that they are signed and filed.
Providing guidance to the Committee Chairmen on the fulfilment of their duties and responsibilities and supporting them to ensure the efficient and effective functioning of the Board Committees.
Providing advice on governance matters and ensuring compliance with the procedures of the Board Committees, within the scope of their mandates.
Preparing and submitting the Secretariat’s reports to the relevant stakeholders, such as the Group, the regulator, the governing bodies and the Commission.
Annually, and whenever necessary, schedule meetings of the governing bodies, Committees of the Board of Directors and Executive Committee of the Bank and Subsidiaries.

Regulation:

Consolidating and ensuring that any required reports and documentation are sent to the relevant regulatory bodies.
Preparing responses to requests from regulatory bodies.
Interacting with the business units to ensure implementation of and compliance with the company’s Corporate Governance Framework.
Monitoring the dissemination of legislation, updating the regulatory universe, scheduling meetings with the stakeholders involved to assess the degree of compliance with the legislation and monitoring compliance with the actions agreed for its implementation.
Promote the registration of corporate bodies with the competent authorities and the publication of corporate acts.
Maintaining and updating the identity register of the members of the governing bodies.
Ensuring the registration and updating of the identification of beneficial owners.
Ensuring that the company’s documents are properly archived and managed.
Keeping the register of declarations of conflicts of interest duly updated.
Requesting the legalisation of company books.
Facilitating internal and external audits by providing the auditors with all the required documentation.

Other tasks

Carry out other tasks related to the scope of work, as assigned to the business unit.

Basic Requirements

Degree in Law, Management, Accounting and Auditing or similar field.
At least three (03) years’ experience as a company secretarial assistant, or a position with equivalent skills,
in a financial institution or other company, preferably linked to the financial sector.
Experience and some mastery of Corporate Governance, including sufficient practice in company secretarial work to operate successfully at Governing Body level.